Corporate meetings

Conference & Events

The Crown Hotel’s unique conference facilities are located in the beautifully refurbished, original 1932 Crown Hotel building and contemporary luxury apartments. The flexible meeting spaces can also provide an outdoor courtyard for breakouts, functions or cocktails and canapes.

Functions are supported by the latest audio-visual equipment, complimentary wifi and high speed broadband, full catering, bar service and outdoor courtyard.

When booking conferences at The Crown Hotel, your conference will be overseen by our dedicated Conference Coordinator.

The Crown Hotel’s philosophy is a committment of personalised service, professional staff that are welcoming and understand ‘your’ needs providing tailored and innovative ideas and to ensure your clients are energised and inspired through the creation of a memorable and successful event and experience.

Conference and Events Information Pack 2024 which includes room layouts, capacity and catering menus.

Contact our Conference Coordinator on 06 833 8300 to discuss your requirements.

Vautier Conference Room

Suitable for groups up to 90 delegates.

The largest of all our conference venues is the Vautier Room. With its unique design and Art Deco decor, it offers something a little different for your meeting needs whether large or small.

Northumberland Conference Room

Suitable for groups up to 40 delegates.

With an abundance of natural light this space is square in shape and will suit those who require a more intimate space with the boardroom and U-Shape style working perfectly.

Executive Boardrooms

Suitable for private meetings up to 10 delegates.

Situated in our contemporary suites or house bar, they are perfect for private boardroom style meetings. All with outdoor views and spacious decks leading out from the meeting space. These executive boardrooms will suit delegates looking for something special for their conference.

Heritage House Bar and Courtyard

Suitable for cocktail functions up to 100 delegates.

Includes the Vautier Room. With french doors leading from the Vautier Room this hip and funky outdoor courtyard with fireplace is the ideal choice for breakout space, lunches or cocktails and canapes at the end of the day.


Hawke’s Bay is currently at ORANGE level

Vaccination Status Requirements Conference and Events:

At The Crown Hotel Napier, the health and safety of our guests, staff & visitors are important to us.

After reviewing the implementation of the Government’s COVID-19 Protection Framework, we have decided to operate as a Vaccine Pass Business.

This means that it is a requirement for everyone attending an event or conference here at The Crown Hotel Napier to provide their vaccine pass or MOH approved exemption upon arrival to the hotel for verification by our team.

Please ensure that your delegates are aware of this requirement.

If you have any questions regarding this requirement, please discuss this with your conference coordinator.